We are seeking a Payroll Specialist to prepare and process multi-state biweekly payroll for the organization. Must be able to use Human Resources Information System (HRIS) / payroll system to capture worked and non-worked hours, accrue and postpaid time-off, calculate earnings, calculate deductions, withhold garnishments and taxes, and electronically or manually deliver paychecks to employees.
Essential Job Functions
- Coordinate all payroll related activity with payroll vendor. Enters and processes all employee and payroll related data into HRIS / payroll system.
- Process new hire paperwork, including employee personal information and employment data.
- Ensure proper tax and employment eligibility documents are completed and on file.
- Process payroll/status changes, including pay increases, classification changes, transfers, etc.
- Process separations and prepares final pay in accordance with state requirements.
- Review and edit timecards in coordination with supervisory staff.
- Verify hours worked; unpaid time-off, paid time-off, insurance deductions, retirement contributions, pay variables, wage garnishments, tax deductions, and various other deductions.
- Receive and process bonus and commission earnings.
- Prepare and reconcile Timecard Report with Payroll Preview to detect and reconcile payroll discrepancies prior to processing.
- Complete and process forms and documentation for administration of insurance benefits, retirement plan, unemployment and disability benefits, and payroll garnishments.
- Prepare required forms for government agencies and processes wage garnishments.
- Verify and submits retirement plan contributions and matches to provider following each payroll processing.
- Prepare periodic reports involving payroll data, including labor, earnings, and deductions.
- Verify and assign prevailing wage rates to individual employees. Compiles and submits certified payroll as required. Prepares and submits training fund payments to proper agencies.
- Conduct new employee orientation and on-boards employees.
- Record adjustments to pay related to previous errors or retroactive increases.
- Provide information to employees on all matters pertaining to payroll earnings and deductions.
- Keep up to date on all state and federal regulations pertaining to the payment of employees.
- Reconcile benefit invoices against payroll/enrolled benefits.
- Receive and review notifications from Department of Motor Vehicles regarding employee driving records; takes appropriate action.
- Distribute checks to employees.
- Complete verifications of employment.
- Prepare and distributes out-of-office notification daily.
Maintain confidentiality of all employees personal and pay related data.
Non-essential Functions
- Initiate and oversee special projects as needed
- Perform other projects and duties as assigned.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Associate's degree or equivalent from two-year college or technical school; or two years' related experience and/or training; or equivalent combination of education and experience.
Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write business correspondence and procedure manuals. Ability to effectively present information and respond to questions from employees, managers, and government entities.
Mathematical Skills: Ability to calculate figures and amounts such as commissions and percentages. Ability to apply concepts of basic algebra.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Payroll Systems in a HRIS environment; Microsoft Excel Spreadsheet software and Microsoft Word Processing software.
Certificates, Licenses, Registrations: HR certification preferred.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.[i]
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Benefits: We recognize people as our most valuable asset. Our competitive salary and benefits package includes 401(k), medical, dental, vision, and life insurance, paid company holidays, and paid vacations.
SSD Alarm is an EEO/AA/Disability/Vets Employer
Employment contingent upon successful completion of post-offer background screening and drug testing.
